Privacy Policy

2. Information we collect

We may collect the following categories of personal information:

• Identity and contact details such as full name, email address, phone number, affiliation, postal address, and country.
• Registration details such as participation category, selected theme or axis, registration number, and payment status.
• Submission details such as abstract or paper titles, author lists, uploaded documents, and correspondence related to peer review.
• Payment-related information processed by our payment partners. We do not store full card or banking credentials on our servers.
• Technical information such as IP address, browser type, device information, and usage data collected through cookies or similar technologies where applicable.
• Communications you send to us, including support requests and consent to receive conference updates.

3. How we use your information

We use personal information to:

• Process conference registrations, payments, and confirmations.
• Review, evaluate, schedule, and publish submitted academic materials in accordance with conference policies.
• Send transactional messages, registration receipts, and conference updates you have agreed to receive.
• Operate, secure, and improve this website and related conference services.
• Comply with legal obligations and respond to lawful requests from authorities.
• Produce anonymized or aggregated statistics about conference participation where individual identities are not disclosed.

4. Legal basis for processing

We process personal information where necessary to perform a contract with you (such as completing your registration), where you have given consent (such as receiving conference communications), where processing is necessary for our legitimate interests in organizing a secure and effective academic conference, or where required by law.

5. How we share information

We do not sell your personal information. We may share information with trusted service providers who assist us in operating the website, processing payments, sending email, hosting data, or supporting peer review, subject to appropriate confidentiality and security obligations.

Conference program materials, such as speaker names, affiliations, and paper titles, may be published on this website or in official proceedings as part of the event.

We may disclose information if required by law, court order, or to protect the rights, safety, and integrity of participants and the organizers.

6. Data retention

We retain personal information for as long as necessary to administer INCET 2027, maintain financial and registration records, publish proceedings, resolve disputes, and comply with legal and institutional requirements.

When information is no longer required, we will delete or anonymize it in accordance with our retention practices and applicable law.

7. Security

We implement reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, or misuse.

No method of transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Your choices and rights

You may opt out of non-essential conference communications by following unsubscribe instructions in our emails or by contacting us directly.

Depending on applicable law, you may have rights to access, correct, update, restrict, or delete your personal information, or to object to certain processing. Requests may be submitted to the contact email above and will be handled in accordance with applicable regulations.

9. Cookies and analytics

This website may use cookies or similar technologies to remember preferences, maintain sessions, and understand how visitors use the site. You can control cookies through your browser settings, though some features may not function properly if cookies are disabled.

10. Third-party links

This website may contain links to third-party websites or services, including social media platforms and payment gateways. We are not responsible for the privacy practices of those third parties and encourage you to review their policies separately.

11. Updates to this policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the latest version. Material changes will be posted on this website.